Documents

At its simplest, Fundamento can be used as a straightforward rich-text editor. But Documents stored in Fundamento can contain a lot more than plain text. Every Document you create will consist of many “blocks” representing content you add - be it a text, an image, or a table. Blocks can be reordered however you want.

Here’s just one example Document with different block types pointed out:

Document versioning

Newly created Document is in DRAFT mode. Any edit made to it is instantly reflected to anyone else visiting that Document. This allows rapid collaboration with other people on the initial versions of Documents. When Document contents are fleshed enough to capture them in the first document Version hit Update button: Location of Update button

That will move Document out of DRAFT mode. From now on, everyone visiting this Document will be directed to the most recent document Version in read-only mode. For further fleshing out the contents of the Document users need to explicitly enter edit mode again by clicking Edit button:

Edit mode behaves like DRAFT mode: any edit made to the document is instantly reflected to anyone else who also entered edit mode. Changes made in edit mode are not visible for users just viewing the Document - a new Version must be created first by clicking Update button again.

You can create as many document Versions as you wish. To view historical Version of the document use ••• menu: Location of the Document history

Illustration of historical Versions list

Organizing documents

You can freely reorder and nest documents within Space. To do that, just drag’n’drop items in the left side bar.

Moving documents between Spaces

To move Document to another Space use ••• menu:

Starring documents

You can mark Document as favorite one by clicking star ☆ button:

Favorite Documents and Tables are easily accessible from the Dashboard view:

Deleting documents

You can Archive or Delete documents using ••• menu. Archived documents are visible only for users who toggle Show archived (in the bottom-left side of work view):

Deleted documents are purged from the system irreversibly.

Sharing documents outside Organization

To share document with anyone (even with a person having no account on Fundamento) use Share button: Sharing document with anyone, step 1

When you share document, anyone with the link can view this document (but not edit). You are the person who decides whom you will send this link to. Sharing document with anyone, step 2

To invalidate the link and effectively stop sharing the document use Refresh or Delete buttons.